IN THE LABOUR COURT OF SOUTH AFRICA
HELD AT CAPE TOWN
CASE NO: C566/2004
In the matter between:
PETER LOGGENBERG First Applicant
JOHN JOSEPH JANSEN
Second Applicant
and
THE AREA COMMISSIONER,
CORRECTIONAL SERVICES First Respondent
THE REGIONAL COMMISSIONER,
CORRECTIONAL SERVICES Second
Respondent
THE MINISTER FOR CORRECTIONAL SERVICES Third Respondent
J H VAN DER WESTHUIZEN Fourth
Respondent
JUDGMENT
FRANCIS J
Introduction
1. The first and second applicants are Pieter Loggenberg and John Joseph Jansen, both
employees of the Department of Correctional Services (“the DCS”). They are based
at Pollsmoor. The first respondent is the Area Commissioner of Correctional
Services. The second respondent is the Regional Commissioner of Correctional
Services. The third respondent is the Minister for Correctional Services. The fourth
respondent is J H Van Der Westhuizen, an employee of the DCS.
2. The applicants seek to review a number of decisions which were taken by one or more
of the respondents, or functionaries within the DCS. These decisions have been
challenged on a number of grounds.
3. The respondents in turn have raised a number of defences and points in limine.
The background facts
4. The applicants are long-serving members of the DCS. Both are currently holding the
rank of Deputy-Director, at salary level 12. They are founder members of the Police
and Prisons Civil Rights Union (“POPCRU”).
5. During 2003 the first applicant was occupying the position of Head: Management
Services, and the second applicant the position of Head of Prison: Admission Centre.
They were stationed at Pollsmoor Prison, one of the largest correctional facilities in
the country. The first applicant was in overall charge of the management of all
personnel, logistics, finance and administration for the entire prison complex, which
was staffed by some 1000 officials. The second applicant was in charge of the
admissions and custody of unsentenced and awaiting trial male prisoners.
6. On 6 March and 13 June 2002 two collective agreements were concluded in the Public
Service Coordinating Bargaining Council (the PSCBC), by and between
representatives of the State as an employer, and a number of trade unions representing
employees. These agreements were adopted by way of two resolutions, numbers 7
and 8 of 2002. They provided for the redeployment, re-training and placement of
employees in accordance with the broader transformation objectives. These
resolutions were binding on the DCS, as employer and the trade unions as
representatives of DCS employees.
7. The process was to be carried out in various stages. In the first stage every department
was to develop a strategic plan in accordance with its vision for the future, and an
organisational structure to give effect thereto. This required identifying and defining
the posts which it needed to perform its functions. It was then required to develop a
human resources plan whereby serving employees would be matched and placed in
these posts, on the basis of their profiles, i.e. their qualifications, skills, experience
and work history. The various processes were the responsibility of Departmental Task
Teams (DTT), functioning in conjunction with a number of other teams that were set
up for this purpose. Among these were so-called Management Teams also referred to
as Matching and Placement Teams, which were responsible for the actual matching
and placement of employees on the ground, and Monitoring Teams (at regional and
head office) which were to monitor their work. The second respondent was appointed
as the convenor of the Western Cape Management Team (MT). In order that these
processes could be carried out guidelines with accompanying time-frames and so-
called “Matching and Placement Criteria” were brought out.
8. As a result of the restructuring which the DCS underwent, the posts which applicants
occupied were upgraded in rank from Deputy-Director to Director, and from salary
level 12 to salary level 13. About the first applicant’s position, the functions of
logistics and finance were hived from those of human resource/personnel and
administration. The former was now to fall under the aegis of a so-called Area-Co-
ordinator: Logistics and Finance, and the latter under a so-called Area Co-ordinator:
Corporate Services (“ACCS”). The second applicant’s post was renamed Head of
Centre: Admissions Centre.
9. In April 2003 the applicants were informed in writing that they were to be redeployed.
The first applicant was told that he was to take up the position of Vice-Chairman of
the Parole Board, and the second applicant was to take up the position of Divisional
Head: Operational Support. Their proposed redeployment was to take place as part of
a general restructuring and transformation exercise in the public service, which had
already commenced the previous year. None of the parties could produce the actual
letters but a pro forma copy was produced by the respondents. In terms of these
letters the applicants were given four days either to confirm their acceptance of the
placements, or to make representations to the MT.
10. The applicants instructed a local attorney to object to their placement and to make
representations on their behalf. The attorney wrote to the DCS requesting more time.
His request was favourably met. On 22 May 2003 he addressed letters to the DCS on
behalf of each applicant, in which their objections as to their placements were set out.
Both applicants made claims to their upgraded positions. The Matching and
Placement Criteria provided that in certain circumstances the incumbents in existing
posts, which had been upgraded but not materially changed in terms of job contents,
could lay claim to them.
11. On 2 June 2003 the applicants received a response from the second respondent, as
convenor of the MT, informing them that the matter was receiving attention and that
they would receive a further communication in due course. On 11 June 2003 the
attorney addressed a letter to the second respondent informing him that the applicants
were anxious to resolve the matter as soon as possible and requesting him to furnish
them with his response.
12. On 2 July 2003 the applicants received a letter from a Ms Malan, the provincial head
of Legal Services in the office of the second respondent. The letter informed them
that second respondent’s office had been responsible for recommending the horizontal
matching and placement of all officials below the rank of director.
13. Early in September 2003 the DCS circulated a document on its internal network in
terms of which personnel who were desirous of laying claims to positions on the basis
that they were upgraded posts, were invited to do so by close of business on 12
September 2003. In response to this invitation the applicants again lodged a formal
claim to the upgraded posts in question. At the time both of them were occupying
these posts.
14. In September 2003 the first applicant declared a dispute about the DCS’s failure to
respond to his representations, which he referred to the General Public Sectoral
Bargaining Council (the GPSBC) for resolution. Part of his complaint concerned the
DCS’s failure to recognise a tertiary qualification which he had obtained at the
Peninsula Technikon, namely the Certificate in Advanced Business Programme. The
second applicant has a similar qualification. According to the Peninsula Technikon
this qualification was the equivalent to a matric plus three years of tertiary study.
15. The DCS did not recognise it as being equivalent in status to a RVQ13 qualification, a
3 year post-matric qualification which was required for promotion to the rank of
Assistant Director and higher from the year 2000 onwards.
16. The GPSBC declined to entertain that part of the dispute which was concerned with
the failure by the DCS to respond to first applicant’s representations, on the grounds
that the first applicant’s placement was a process which was still underway. The
dispute about the first applicant’s qualifications was resolved on the basis that the
DCS would refer it to the SA Qualifications Authority (“SAQA”) for evaluation by 17
June 2004. The DCS has not done so.
17. On 28 July 2004 the first applicant addressed a letter to the first respondent in which
he enquired about the claim he had registered, his current status, and his future
placement. He did not receive any response.
18. On 20 August 2004 the first applicant again wrote to first respondent enquiring when
he could expect some feedback. There was no response. On 31 August 2004 he was
formally appointed to act in the position of ACCS, until 30 November 2004, by the
Deputy Regional Commissioner Smalberger. This followed on prior appointments.
19. On 15 September 2004 the first applicant lodged a formal grievance about the DCS’s
failure to reply to his various letters. Following this, the issue of his placement was
discussed in two meetings with the first respondent, which were held in September
2004. In the first one he was asked whether he was prepared to be transferred to a
position in Worcester. He was not amenable thereto. During the second meeting he
was informed that the first respondent wanted to shift him temporarily into the
position of Vice-Chairperson of the Parole Board.
20. On 23 September 2004 the first applicant received a letter from the first respondent in
which he was asked to choose three posts out of a list of vacant Deputy-Director posts
in the Western Cape, in order that the second respondent could make a permanent
placement from it. The letter also indicated that, pending his permanent placement,
first respondent was contemplating placing him temporarily on the Parole Board in
accordance with his letter of restructuring.
21. On 11 October 2004 the first applicant received a letter from the first respondent
wherein he was informed that his services were shifted to the position of Vice-
Chairperson: Parole Board, and that he was now being placed in his permanent
position.
22. On 19 November 2004 the applicants launched this application on an urgent basis
which was set down for a hearing on 29 November 2004. A rule nisi was granted
returnable on 15 February 2005.
23. On 14 February 2005 the applicants gave notice that it intended to apply on 15
February 2005 that the matter be postponed sine die or to a date to be determined by
this Court. The applicants requested the respondents to furnish them with a record of
the proceedings of the deliberations and decisions of the Matching and Placement
Committee, during or about April 2003, when the applicants were matched and placed
in terms of Resolutions 7 and 8 of the Public Services Co-ordinating Bargaining
Council, of 2002; the deliberations and decisions of the Deputy-Regional
Commissioner Smalberger, on or about 18 November 2004, whereby first applicant’s
claim to the post of ACCS and second applicant’s claim to the post of Head:
Correctional Centre (Pollsmoor) was rejected and the deliberations and decisions of
first and/or second and/or third respondent (as the case may be) when B Van Der
Westhuizen, the fourth respondent was appointed to the position of ACCS on or
about 9 December 2005.
24. The applicants sought that the respondents be ordered to furnish them with copies of
the personnel profile form reflecting the profiles and electronic and/or printed form, of
both applicants; the preliminary reports from the relevant management and/or
matching and placement teams, in regard to the matching and placement of the
applicants; the final recommendation report from the said teams in respect of the
applicants; the minutes of any workshops, seminars and/or meetings held by the
Matching and Placement teams in regard to, or in connection with, the Matching and
Placement of the applicants; and any and all other documents generated, received,
drafted, circulated, transmitted, stored and/or distributed, by any of the respondents
for the purpose of matching and placement of the applicants.
25. On 15 February 2005 the matter was postponed to 22 April 2005. The respondents
were ordered to file the record of the proceedings and decisions of the Matching and
Placement Committee on or before 25 February 2005. The issue of costs as well as
the hearing of both the application for a postponement, as well as the hearing of the
matter on 15 February 2005 stood over for later determination. Mr B Van Der
Westhuizen was joined as the fourth respondent. The rule nisi was extended pending
the hearing of this matter.
26. On 2 March 2005 the applicants filed an amended notice of motion, seeking the
following relief:
26.1 Reviewing, correcting and/or setting aside the decision of the Matching and
Placement Committee in or about April 2003, to appoint first applicant to the
position of Vice Chairperson: Parole Board (Pollsmoor);
26.2 Reviewing, correcting and/or setting aside the decision of first and/or second
respondents to appoint alternatively transfer the first applicant to the position
of Vice Chairperson: Parole Board (Pollsmoor) with effect from 8 October
2004;
26.3 Reviewing, correcting and/or setting aside the decision of the National
Commissioner alternatively the second respondent, as the case may be, to
appoint fourth respondent to the position of ACCS;
26.4 Reviewing, correcting and/or setting aside the decision of the Deputy-Regional
Commissioner J G Smalberger on or about 18 November 2004, in terms of
which he rejected first applicant’s claim to the position of ACCS;
26.5 Directing that first and/or second and/or third respondents, as the case may be,
appoint first applicant to the post of ACCS alternatively, directing that first
and/or second and/or third respondent, as the case may be, match and place
first applicant in accordance with the Matching and Placement Criteria and
their Guidelines, read together with the terms of reference for Monitoring
Committees, issued by the DCS pursuant to or in terms of Resolution 7 and 8
of 2002;
26.6 Reviewing, correcting and/or setting aside the decision of the Matching and
Placement Committee in or about April 2003, to appoint second applicant to
the position of Divisional Head: Operational Support, Maximum (Pollsmoor);
26.7 Reviewing, correcting and/or setting aside the decision of First and/or Second
Respondent to appoint and transfer the second applicant to the position of
Head of Centre: Correctional Services (Goodwood) with effect from 24
November 2003;
26.8 Reviewing, correcting and/or setting aside the decision of the Deputy-Regional
Commissioner J G Smalberger on or about 18 November 2004, in terms of
which he rejected second applicant’s claim to the position of Head of Centre:
admission Centre (Pollsmoor);
26.9 Directing that First and/or Second and/or Third Respondent, as the case may
be, to appoint the second applicant to the position of Head of Centre:
Admission Centre Pollsmoor) alternatively, directing that first and/or second
and/or third respondent, as the case may be, match and place second applicant
in accordance with the Matching and Placement Criteria and their Guidelines,
read together with the terms of reference for Monitoring Committees, issued
by the DRC pursuant to or in terms of Resolution 7 and 8 of 2002;
26.10 Interdicting and/or restraining first and/or second respondent from taking any
disciplinary steps against the first applicant in respect of his failure to report
for duty in the post of Vice Chairperson: Parole Board (Pollsmoor), pending
the outcome of these proceedings.
26.11 Interdicting and/or restraining first and/or second and/or third respondent from
appointing any person permanently into the position of ACCS and Head:
Correctional Centre (Pollsmoor), pending the outcome of these proceedings.
27. A complete set of pleadings were exchanged between the parties.
Analysis of the facts and arguments raised
28. The applicants seek to review the validity of the following decisions:
28.1 the decision of the Matching and Placement Committee of 16 April 2003 in
transferring the first applicant to the post of Vice Chairperson: Parole Board
(Pollsmoor) and the second applicant to the post of Head: Correctional
Services (Goodwood) -, i.e. the horizontal transfer of the applicants to new
positions;
28.2 the failure to promote the applicants to the upgraded positions;
28.3 the second respondent’s failure to consider the applicants claims to the
upgraded positions; and
28.4 the decision of the national commissioner to appoint the fourth respondent.
29. These decisions have been challenged on a number of grounds inter alia that the
decisions were irregular, ultra vires , procedurally and substantively unfair, arbitrary
and/or capricious, or were arrived at as a result of a failure to properly apply the mind.
30. The respondents have raised a number of defences and points in limine. They allege
that this Court lacks jurisdiction to hear the matter; that there has been an
unreasonable delay on the part of the applicants; that first applicant has compromised
his claim, and that second applicant failed to exhaust his domestic remedies prior to
launching the application. In regard to the merits, the respondents aver that the
application should fail on the grounds that the applicants lack the necessary
qualifications for the posts in dispute, and failed to apply for them after they had been
advertised, in accordance with the DCS’s requirements. In the final instance they
allege that, since the Matching and Placement Committee had no authority to make
horizontal placements into positions above the rank of Deputy-Director, the applicants
cannot lay claim to the posts in contention.
31. The applicants are founder members and members of POPCRU. In and during 2002
the DCS and the majority trade unions in the public sector, including POPCRU
adopted resolutions 7 and 8 of 2002 to provide a framework for the transformation
and restructuring of correctional services in South Africa. These resolutions were
adopted by agreement as a result of lengthy negotiations that took place at the
PSCBC. These resolutions were binding on the DCS, as an employer, and the trade
unions as representatives of DCS employees.
32. In the case of the DCS, the implementation of Resolutions 7 and 8 was based on the
Public Service Regulations read together with the Public Service Act, the Guidelines
and time frames for matching and placement of management teams, the DCS’s
matching and placement criteria and the lawful instructions issued by the National
Commissioner. These documents are common cause and the parties rely on them.
Essentially the dispute concerns their interpretation and application.
33. Resolution 7 provides as follows:
“On the effective date of this Agreement [6 March 2002] , departments must
endeavour to align the processes, referred to in clause 2.1, to the spirit of this
Agreement.
This agreement does not affect the validity of restructuring and transformation
processes that commenced prior to the signing hereof.”
34. Clause 10.2 of Resolution 7 states that “ any dispute concerning the general
interpretation or application of this agreement must be tabled in the relevant DTT.
35. Clause 9 of Resolution 8 of 2002 of 13 June 2002 provides that:
“If there is a dispute about interpretation or application of this Agreement, any party
may refer the matter to the Council for resolution in terms of the dispute resolution
procedure of the Council”.
36. Resolutions 7 and 8 afford a grievant party the right to either refer a dispute
concerning the general interpretation or application of resolution 7 to either the DTT
or the Council i.e. the “PSCBC”.
37. The applicants case in a nutshell is that since they were the incumbents in the
upgraded positions and had laid claims to it, they should have been appointed or
promoted into the said positions. Both applicants laid claim to the said positions but
did not apply for it after the said posts were advertised externally. They are both
deputy directors at level 12 and the posts created were directors’ posts at level 13.
38. The Matching and Placing Committee’s mandate were limited to level 12 positions.
Employees could therefore only be placed into level 12 positions by the Matching and
Placing Committees. The resolutions made specific provision that when it comes to
the question of level 13 posts, the management and placement teams could not place
persons into those positions. If employees could not be placed in specific positions
they had to be redeployed. An employee could make representations before his or her
placement. These representations had to be considered by the employer. The DTT
consisted of both employer and employee representatives. They could only
recommend matching and placements in the regions and branches for all levels below
director. The deadline for doing so was 25 April 2003. Once a placement was made,
the management team had to advise the said persons within three days of such
recommendation and the said person had four days to make any representations.
39. The contested position namely that of ACCS is a new position. This can be gleaned
from the job description filed by the applicants which appears at page 80 of the
papers.
40. It is common cause that the new positions that the applicants laid claims to are on
director’s level. The applicants are of the view that it was not compulsory for the two
positions to be advertised externally. The respondents are of the view that the two
positions had to be advertised externally. The fact is that whether the posts had to be
advertised externally the applicants did not apply. They were of the view that they
were entitled to be appointed or promoted into the positions. They were notified in a
letter that the positions were going to be advertised and that they could apply for it.
They simply did not do so.
41. It is clear from the pleadings that the applicants had made up their minds from an
early stage that they were only interested in the upgraded posts and wanted to be
appointed or promoted into those posts. This much is clear from their
correspondences. This is also clear from the interaction that had taken place. They
were offered several positions which were turned down.
42. I now propose to deal with the applicants different claims and the points in limine
raised by the respondents.
I. The decision of the Matching and Placement Committee of 16 April 2003 in
transferring the applicants to the post of Vice Chairperson: Parole Board
(Pollsmoor) and to the post of Head: Correctional Services (Goodwood)
43. The applicants wants this Court to review, correct and/or set aside the decision by the
first and second transfer to transfer the applicant to the post of Vice Chairperson:
Parole Board (Pollsmoor) and the second applicant to the post of Head: Correctional
Services (Goodwood).
44. The applicants contended that the vertical transfer is procedurally flawed for the
following reasons:
44.1 The matching and placement committee acted ultra vires because it did not
have the authority to make the final decision but only the commissioner;
44.2 The four-day period afforded to the applicants to make representations
regarding their transfers was unfair;
44.3 With reference to the letter that the applicants received from Ms Malan, the
Provincial Head of Legal Services, on 7 July 2003 they understood that their
representations were still under consideration.
45. The applicants had been sent letters on 16 April 2003 in terms of which they had to
make representations, if any, in regard to their placements within four days. If no
representations were received within the said period the placements would be
confirmed. The applicant contended that this was contradicted by what appears in
paragraph 6 of the letter where it is stated that the placement was only preliminary and
subject to confirmation by the Commissioner, but “must be considered final after 25
April 2003 unless stated otherwise in writing and personally to your good selves”. In
the fourth respondent’s letter there was no provision that the placement would become
final after 25 April 2003, unless otherwise stated in writing. He had received a letter
from first respondent on or about 4 July 2003, whereby he was informed him that his
placement was final. The placements were stated to be preliminary and the final
decision lay with the Commissioner. The first respondent had to consider the
employees representations before making a final decision and the employee had a
right to be treated fairly. By allowing the applicants to make representations within
four days on the basis of the placement which was only temporary while on the other
hand simultaneously providing that irrespective of the outcome of their
representations their placement would become final on 25 April 2003 unless
otherwise confirmed by him, the applicants contended that the first respondent acted
unfairly, irrationally and outside his powers. The applicant had been appointed until
30 November 2004 in an acting position by the Deputy Regional Commissioner, and
the first respondent was not at liberty to shift the first applicant to the post of Vice-
Chairperson of the Parole Board on 11 October 2004, and in purporting to do so he
similarly acted outside his powers and authority. Upon receiving the letter of 11
October the applicants took steps to launch these proceedings. There was no question
of any unreasonable delay on their part.
46. The respondents contended that the applicants’ placement became final on 25 April
2003 and because the applicants only launched these proceedings in November 2004
they should be barred from proceeding on the basis of unreasonable delay. The denied
that the respondents committed and reviewable irregularity.
47. It is common cause that the applicants were matched and placed in the new positions
by the Matching and Placement Committee. Clause 6.2 of Resolution 7 provides that
all staff at departmental level had ti be matched and placed according to
“post requirements and employee profiles taking into account, amongst other:
Qualifications:
Current and past experience in relevant and related fields;
Training requirements; and
Other skills and competencies.”
48. The first applicant was redeployed in a letter dated 16 April 2003 from the position of
Head: Management Services and matched and placed in the position of Vice-
Chairperson of the Parole Board, Pollsmoor. The second applicant was also
similarly redeployed in a letter dated 16 April 2003 from the position of Head of
Prison: Admissions Centre and matched and placed in the position of Head:
Correctional Services (Goodwood). These letters are missing. The parties rely on the
pro forma letter that states that the details of the applicants personal profile had been
intensely studied before they were matched and placed. It is clear from the letter
written by attorney Riley on behalf of the applicants that these letters were received by
them.
49. It is clear from the facts placed before me that the procedure outlined in clause 6.2 of
resolution 7 was followed. The decision of the Matching and Placement Committee
was substantively fair. The applicants were redeployed based on their personal
profiles that show their personal information, work experience and qualifications.
The first applicant alleges that his vertical transfer was unfair because it constitutes a
demotion in his status, authority and responsibility. This ground is baseless both in
fact and law in that the new position is equal to rank and salary package. The new
position affords the first applicant more autonomy and greater decision-making
powers. There is no evidence before this court that there is a demotion.
50. It is further common cause that the letter of 16 April 2003 informed the applicants that
they had four days to make representations regarding their placements, failing which,
their placements would be confirmed. The four-day period was based on the
procedures outlined in the policy document entitled “Guidelines and time frames for
matching and placement management teams.”
51. The guidelines furthermore provided that
“presentations on behalf of members should be made by a serving members of the
Department of Correctional Services or recognised trade union (PSA,POPCRU and
DENOSA)”.
52. The Matching and Placement Committee acted within its mandate by recommending
that the applicants be placed in other positions. It is clear from the evidence placed
before this court that the matching and placement committee acted intra vires within
the scope of valid delegated authority that emanated from the National Commissioner.
53. In respect of the four-day period within which representations had to be made, I find
strange that the applicants who are senior members of POPCRU are disputing a
procedure negotiated between the DCS and recognised trade unions. The applicants
were bound by this procedure since it was validly allowed and made in terms of
resolution 7 that provides that the DCS had to endeavour to align the processes,
referred to in clause 2.1, to the spirit of the Agreement.
54. I have considered the letter written by Malan dated 7 July 2003. The applicants stated
that she made them understand that their representations were still under
consideration. I fail to understand why the applicants contend that their
representations were still under consideration when the contents indicate to the
contrary. Their attorney was advised by Malan of the procedure that they should
follow regarding the vacant posts, that is, the disputed positions to which they laid
claim to. She advised the applicants to apply for these positions once job evaluations
had been done and the posts advertised.
55. The applicants have themselves failed to follow the prescribed procedure in that they
made representations through their former attorney and not through a serving member
of the DCS or recognised trade.” The representation made by their former attorney
was hopelessly late. The applicants have failed to substantiate their contention that
the decision of the Matching and Placement Committee was irregular, ultra vires ,
procedurally and substantively unfair, arbitrary and/or capricious, or were arrived at as
a result of a failure to properly apply the mind.
II. The failure to promote the applicants to the upgraded positions
56. The applicants contended that inasmuch as the posts in dispute were upgraded in
terms of salary and rank, their non appointment constituted a non-promotion. Further
it was not an absolute requirement for an external advertisement. The D.S.
Recruitment and Selection Policy provides that vacant post might be filled without
advertising, in terms of an equity programme, in order to rotate or transfer employees
to enhance organisational effectiveness and skills or because of the particular skills of
an employee. A similar provision is to be found in the Public Service Regulation VII
C.2.5 of Chapter 1 of the Public Service Regulations 2001. In addition, regulation’s V
C.5 and C.6 read together provide that an official may be employed in a post of a
higher grading, without advertising it, if the incumbent was actively performing the
duties of such post at the time, received a satisfactory rating in his most recent
performance assessment, and is remunerated on the lower notch of the salary scale
which is applicable to the higher post. The applicants had received a satisfactory
performance assessment. On the basis of the categorisation of these posts in terms of
the Matching and Placement Criteria, there was no need to advertise them.
57. The applicants contended that the disputed posts are category 2 or category 3 posts,
i.e. existing that were upgraded and the contents of which have not changed at all, or
posts that were split into two or more posts, the contents of which have not changed
by more than 30%. It is expressly stated in the Matching and Placement Criteria that
such posts are covered by Regulations V C.5 and C.6 ie they do not need to be
advertised. It is only newly developed category 5 posts that were required to be
advertised in terms of the Matching and Placement Criteria. A list of all new posts
which were created as a result of the restructuring, both at regional (provincial) and
local (management area) level, were sent out by the National Convenor of the
Matching and Placement teams. Neither of these posts in issue in this matter is listed
Matching and Placement teams. Neither of these posts in issue in this matter is listed
thereon. They were clearly not category 5 posts in terms of the Matching and
Placement Criteria, and did not need to be advertised.
58. The respondents aver that the applicants cannot succeed in their claims to be
appointed to the disputed posts, on two grounds. The first ground it is alleged that the
Matching and Placement Committee’s authority was limited to making horizontal
placements only, in respect of persons occupying the rank of Deputy-Director and
higher. The second ground is that the applicants are not qualified for the posts in
question.
59. It is common cause that in terms of the restructuring process, the post of Head of
Management services: (Pollsmoor) was upgraded in rank from Deputy Director (level
12) to Director (level 13). The post of Head of Admission Centre: Pollsmoor was also
upgraded in rank from Deputy-Director (level 12) to Director (level 13). The DCS
followed the “Policy and procedure on post advertisements (Filling of promotion
posts in the Department of Correctional services with effect from 1 January 2001”.
This was part of the procedures governing the restructuring preceding the
implementation of resolution 7. Because the two posts were above the level of
deputy-director, ie level 13, the vacant positions had to be advertised in terms of the
aforesaid policy.
60. The two posts were duly advertised in national newspapers respectively on 24 August
2003 and 20 June 2004. The qualification required for the vacant posts was an
RQV13, that is, a 3-year degree or 3-year diploma. The applicants do not hold a 3-
year degree or 3-year diploma, they do not qualify for the posts. The continued
validity of the Policy referred to above was recognised by resolution 7 which states
that “this agreement does not affect the validity of restructuring and transformation
processes that commenced prior to the signing hereof. The newspaper advertisements
indicated that the minimum qualification for the post was indeed a 3-year degree or 3-
year diploma.
61. It is common cause that the applicants failed to apply for these vacant positions, even
though they were advised to do so by Malan. The fourth respondent duly applied for
the post of ACCS and was appointed after a selection process. The applicants now
want this Court to appoint them in the upgraded posts.
62. The applicants have now alleged in their replying affidavit that they possess an
Advanced Business Development Programme Certificate (the certificate), which is the
equivalent of the RQV13 qualification, and allegedly recognised as such by the
Peninsula Technikon. This information was not placed before the Matching and
Placement Committee. Their personal profiles revealed at the time when the
Matching and Placement Committee took the decision to redeploy them into
horizontal positions that they did not possess tertiary qualifications.
63. It is common cause that the first applicant has referred a dispute concerning the non-
recogniton of the certificate by the DCS to the PSCBC and that the parties at the
PSCBC meeting entered into a written agreement of settlement on the basis that the
DCS would refer the certificate to the Peninsula Technikon and the South African
Qualification Authority (SAQA) seeking their opinion as to whether the certificate
was equal in status to a 3-year degree or 3-year diploma. The Rector of the Technikon
did not endorse the status of this qualification by signing it but that it was rated as
being equivalent to a matric plus 3 years. He confirmed the correctness and the
authenticity of the actual certificates and not the aforesaid rating. The respondents
have not referred the certificates to the SAQA.
64. The applicants alleged that they are entitled to be promoted to these positions because
it was not an absolute requirement that these positions should be subject to an external
advertisement. They relied on the Public Service Regulation VII C.2.5 to support this
allegation. I have considered the Regulation. It appears to me that the exceptions
provided in Regulation C.2.5 (a) to (d) do not apply to the vacant posts or to the
applicants. Exception (a) requires the filling of the posts from the ranks of
supernumerary staff of equal grading. Exception (b) requires an employee who was
appointed under an affirmative action programme, to meet the post’s requirements.
Exception (c) requires the laterally rotating or transferring of employees. The vacant
positions were upgraded and the applicants did not possess the necessary RVQ13
qualifications. Regulations VC.5 read with C.6 provide a further exception to the
requirement that the vacant posts had to be advertised. These regulations are not
applicable to the vacant posts because they are applicable to an increase in the salary
of a post and not to a post upgraded from one grade to another. The regulations apply
to the posts that have not been upgraded from one grade to the other, but situations
where the posts remained within a particular grade but where the salary has been
increased. Regulation C.2.5 and Regulations VC.5 read with C.6 states that an
executing authority may apply these regulations. The executing authority was not
excused of the discretionary power in this case.
65. The applicants’ contention that they were entitled to a post of higher grading without
advertising it, has no substance and should fail.
III. The second respondent’s failure to consider the applicants claim to the upgraded
positions
66. The applicants contended that their claims to be promoted into the post were not an
issue to be determined by the Matching and Placement Committee. It was not clear
who had to consider those claims. In the case of the applicants it was considered at
Deputy Regional Commissioner level. In the letters to the applicants dated 10
November 2004 Deputy Regional Commissioner Smalberger stated that their claims
were unsuccessful because their profiles were found “not to be acceptable”. The
claims were not rejected on the basis that the posts were not category 2 or 3 posts.
67. The applicants contended that since both applicants had been serving in the posts prior
to their upgrade for some 5 to 6 years already, had been rated satisfactorily on their
annual performance assessments, and had built up competencies, skills and experience
in such posts it is not understood on what basis their profiles were not applicable.
Their profiles were merely records of their skills, competencies, experience and work
history. Since Smalberger only had account of applicants profiles, he clearly did not
consider the job evaluations and work studies done in regard to the scope,
competencies, and contents of the posts in question. As a result he failed to properly
apply his mind and/or had regard for irrelevant considerations, or failed to consider
relevant ones. His decision falls to be set aside.
68. There is no substance in the applicants contentions. No factual and legal basis has
been laid for the contention that Smalberger failed to apply his mind in that he had
regard to irrelevent factors. Their argument that because they have laid a claim to the
vacant positions is equal to them arguing that they are entitled to a promotion. They
were not entitled to a promotion since they failed to apply for the vacant positions
when they were advertised and did not possess the necessary qualifications for them to
be considered for the vacant positions even of they did apply for such positions. No
valid reason exists for Smalberger’s decision to be set aside.
69. The applicants could not have held a legitimate expectation to be promoted to the
vacant positions in that they were at all times advised that the disputed positions
would be advertised. At no stage did the respondents make any undertaking or
promise that the applicants would not be transferred or be appointed to the disputed
positions. The mere fact that the first applicant was appointed in an acting position to
disputed position does not confer on him a legitimate expectation in that the
respondents informed him in writing that this acting appointment would cease should
the post be permanently filled.
IV. The decision of the National Commissioner to appoint the fourth respondent
70. The first applicant is seeking to review the National Commissioner’s decision to
appoint the fourth respondent in the position that he was appointed to. The applicants
contended that the Guidelines for the Matching and Placement Committee, and the
Terms of Reference for the Monitoring Teams, were silent how the claims of
employees who were serving in posts upgraded, would be dealt with. As a result the
DCS issued a directive in September 2003 in which it set out a process for this. The
directive provided that a work study and job evaluation was underway in terms, of
which the scope, competencies, and content of the positions to which claims had been
laid, on the basis that they were upgrading only, would be determined. The directive
further provided that, upon completion of these processes, the department would
“respond appropriately to all the representations”. The directive invited all personnel
who wished to lay claim to a particular position, on the basis that it was an upgraded
(i.e. category 2 or 3) post, to do so in writing by 12 September 2003.
71. The applicants contended that in compliance with this directive the applicants
submitted a formal claim in respect of the posts in contention. The respondents did
not reply to these claims prior to the launching of these proceedings. In addition
before considering the first applicant’s claim to the position of ACCS the National
Commissioner appointed the fourth respondent into the position, on a permanent
basis. The applicants contended that in so doing the National Commissioner and/or
third respondent, as the case may be, failed to properly apply his mind and/or failed to
take account of relevant considerations. On this basis the appointment of the fourth
respondent falls to be set aside.
72. The applicants contended that the Placement Committee made a recommendation to
the National Commissioner about the transfer of the applicants. I am of the view that
the National Commissioner is an interested party and has a direct or indirect interest
in the proceedings. In this regard see Public Servants Association v Department of
Justice others (2004) 25 ILJ 692 (LAC). The applicants should have joined him as a
party in these proceedings. Their to join him is fatal to the first applicant’s claim
relating to the setting aside of the appointment of the fourth respondent.
73. The respondents had raised a number of points in limine. I do not deem it necessary
to refer to all those points in limine raised by the applicants.
First applicant’s alleged compromise/settlement of the dispute
74. The respondent contended that, as the first applicant referred a dispute in connection
with this matter to the GPSSBC, which made a determination thereon on 17 February
2004, this Court cannot entertain the application.
75. There is no substance in this objection. The first applicant had referred a dispute on
22 September 2003 and a later one on 3 May 2004. In the first referral his complaint
the DCS’s failure to respond to his attorney’s letter about his placement as well as on
the basis that the DCS had failed to respond to his application for recognition of his
educational qualifications. The GPSSBC declined to entertain the first complaint on
the basis that there was a process under way which had not yet been completed, i.e. no
final decision as to my placement had yet been made. About the second issue on 17
February 2004 the parties arrived at a settlement in terms of which the DCS undertook
to refer the post-matric qualification which the first applicant had obtained at the
Peninsula Technikon, namely the Advanced Business Development Programme, to
the SA Qualification Authority (SAQA) for evaluation. The DCS was to refer the
qualification to SAQA for evaluation on or before 17 June 2004. It has not done so.
On 3 May 2004 the first applicant attempted to refer his complaint to the GPSSBC for
determination. He made use of the old referral. The GPSSBC declined to entertain
the matter.
76. The first applicant did not compromise or settle his dispute with the respondents.
The Court’s lack of jurisdiction
77. The respondents contended that, since the applicants have framed their challenges in
respect of certain decisions on the basis that these pertain to an (non) appointment, as
opposed to a (non) promotion, the Court is barred from adjudicating upon the issue in
terms of the decision in the matter of Department of Justice v CCMA and Others
(2001) 22 ILJ 2439 (LC). The aforesaid decision was overturned by the Labour
Appeal Court in Department of Justice v CCMA (2004) 25 ILJ 248 (LAC). The court
held that the non-appointment of an employee, as in the case of a non-appointment,
may constitute an unfair labour practice and is therefore susceptible to review.
78. I accept that under certain circumstances this court has jurisdiction to consider a claim
for promotion but that it should not readily interfere with the decision of a decision
maker in the selection and appointment process. I agree with the views expressed in
Provincial Administration Western Cape (Department of Health & Social Services) v
Bikwani & Others (2002) 23 ILJ 761 (LC) at page 771 paragraph 29 and page 772 at
paragraph 30:
“There is considerable judicial authority supporting the principle that courts and
adjudicators will be reluctant, in the absence of good cause clearly shown, to
interfere with the managerial prerogative of employers in the employment selection
and appointment process.....
An employer had a prerogative or a wide discretion as to whom he or she will
promote or transfer to another position. Courts should be careful not to intervene too
readily in disputes regarding promotion and should regard this as an area where
managerial prerogatives should be respected unless bad faith or improper motive
such as discrimination are present.”
79. This Court does have the requisite jurisdiction to consider the application launched by
the applicant. Since the applicants had failed to apply for the disputed positions, they
cannot allege that their non-appointments to the disputed positions were unfair or that
they were not considered for promotion. Their claim should in the circumstances
fail.
The unreasonable delay
80. I do not deem it necessary to deal with this point in limine. I accept that a review
application must be brought within a reasonable period. In this matter the applicants
sought to review a number of decisions made by the respondents over different
periods of time. Most of these decisions that are being sought to be reviewed are
interlinked. I would assume without deciding this that the application was brought
within a reasonable period.
81. There was no serious flaw in the placing of the applicants and/or the filling of the
disputed positions, nor were the applicants discriminated against. The respondents
have not committed an unfair labour practice. The applicants do not have a right to
promotion but only to be fairly considered for promotion.
82. For all of the reasons referred to above the nisi that was granted stands to be
discharged and the application dismissed.
83. Both parties sought costs against the other which included the employment of two
counsel. There is no reason why costs should not follow the result. The costs order
should include the employment of two counsel.
84. In the circumstances I make the following order:
84.1 The rule nisi is discharged.
84.2 The application is dismissed with costs, which costs includes the employment
of two counsel.
FRANCIS J
JUDGE OF THE LABOUR COURT OF SOUTH AFRICA
FOR THE APPLICANTS: J NEWDIGATE SC WITH ML SHER
INSTRUCTED BY MUSHTAK K PARKER
ATTORNEYS
FOR THE RESPONDENTS:N ARENDSE SC WITH
R NYMAN INSTRUCTED BY
THE STATE ATTORNEY
DATE OF JUDGMENT : 7 NOVEMBER 2005